Charter Timeline & Application Materials
Each year new and returning LLCs are asked to submit a Charter to the LLC Committee and the Charters are reviewed by their peers, members of the Committee and the Office of Residence Life before a decision is made. These Charters include a statement of purpose, member statements, and a schedule of proposed service/community engagement and educational programs for the coming year.
Charters are informed by a variety of forms and informational meetings to ensure the requirements of maintaining an annual LLC are clear. Any Charters submitted that do not follow the timeline (beginning with the mandatory information sessions) may be disqualified and not considered for acceptance during the proposal process.
Selection Timeline for 2018-2019 Communities
Mandatory Information Session Options
The information session is mandatory for those groups interested in applying for or renewing a Living Learning Communities & Theme Housing Charter. The Charter process will be reviewed. All changes to the Charter from the previous year will be discussed. This session will last approximately one hour, with questions allowed after. Groups must have at least one person present to gather the information.
Wednesday, December, 6 2017 @ 4:00pm in Hedges. Thomas Commons.
Tuesday, January 16, 2018 @ 4:00pm in Hedges. Thomas Commons.
Thursday, February 15, 2018 @ 4:00pm in Hedges. Thomas Commons.
Charter Available Online
The Charter document will be posted below starting Friday, December 15, 2017 @ 12:00pm (noon).
Charter Review Sessions
Groups can have their tentative Charters reviewed for completion and compliance. This opportunity is optional but highly encouraged and is on a first-come first-serve basis.
Monday, February 19, 2018 @ 3:00-5:00pm in Zamora’s Market, Thomas Commons.
Wednesday, February 21, 2018 @ 3:00-5:00pm in Zamora’s Market, Thomas Commons.
For LLC/Theme groups interested to ask specific questions regarding their LLC/Theme and Charter process, or wish for more time to review their Charter outside of the Charter Review Session, please contact us and schedule a meeting with the Living Learning Communities & Theme Housing Coordinator.
Charter Due Date
An electronic copy (ie PDF, Microsoft Word, Google Doc) of the Charter is due via email by Friday, February 23, 2018 by 4:30pm to the Coordinator of Living Learning Communities: Daniel Chou at firstname.lastname@example.org.
Charter Presentation and Interview
All groups must participate in an interview and present on their group and topic of focus. Guidelines and information about the presentation are included in the Charter application. Interview times available are:
- Thursday, March 1, 2018 @ 9:00-12:00pm (noon); 1:00-4:00pm Cole Library 326.
- Friday, March 2, 2018 @ 9:00-12:00pm (noon) Cole Library 326.
Schedule a 20 minute timeslot for your group when you turn in your Charter to Daniel Chou at email@example.com . The earlier the Charter, the more times to choose from.
Notification of Status
The chair person will be notified via email if the group has or has not been accepted by 12:00pm (noon) on Monday, March 5, 2018.
Declaration of Acceptance & Housing Preference Form
A group member must deliver a printed and signed copy of the declaration of acceptance & housing preference form to Residence Life Office by 4:30pm on Wednesday, March 7, 2018.
Housing & Expectation Meeting
All LLC members must attend a housing & expectations meeting Friday, March 30, 2018 @ 4:00-5:00pm in Hedges, Thomas Commons.
Returning LLCs Storage Request Deadline
Current LLCs can make summer storage requests for group related items. Contact Daniel Chou at firstname.lastname@example.org to request a review of items wished to be stored over the summer by Friday, April 6, 2018. See the Summer Storage page for guidelines.