Charter Timeline & Application Materials
Each year new and returning LLCs are asked to submit a Charter to the LLC Committee and the Charters are reviewed by their peers, members of the Committee and the Office of Residence Life before a decision is made. These Charters include a statement of purpose, member statements, and a schedule of proposed service/community engagement and educational programs for the coming year.
Charters are informed by a variety of forms and informational meetings to ensure the requirements of maintaining an annual LLC are clear. Any Charters submitted that do not follow the timeline (beginning with the mandatory information sessions) may be disqualified and not considered for acceptance during the proposal process.
Selection Timeline for 2019-2020 Communities
Charter Available Online
The Charter document will be posted below starting Friday, November 30, 2018 @ 12:00pm (noon).
Mandatory Information Session Options
The information session is mandatory for those groups interested in applying for or renewing a Living Learning Communities & Theme Housing Charter. The Charter process will be reviewed. All changes to the Charter from the previous year will be discussed. This session will last approximately one hour, with questions allowed after. Groups must have at least one person present to gather the information.
Wednesday, December, 5 2018 @ 4:00pm in Hedges. Thomas Commons.
Wednesday, December 12, 2018 @ 4:00pm in Hedges. Thomas Commons.
Friday, January 25, 2019 @ 4:00pm in Durham. Thomas Commons.
Charter Review Sessions
Groups can have their tentative Charters reviewed for completion and compliance. This opportunity is optional but highly encouraged and is on a first-come first-serve basis.
Monday, January 28, 2019 @ 3:00-5:00pm in Zamora’s Market, Thomas Commons.
Wednesday, January 30, 2019 @ 3:00-5:00pm in Zamora’s Market, Thomas Commons.
For LLC/Theme groups interested to ask specific questions regarding their LLC/Theme and Charter process, or wish for more time to review their Charter outside of the Charter Review Session, please contact us and schedule a meeting with the Living Learning Communities & Theme Housing Coordinator.
Charter Due Date
An electronic copy (ie PDF, Microsoft Word, Google Doc) of the Charter is due via email by Friday, February 1, 2019 by 4:30pm to the Coordinator of Living Learning Communities: Daniel Chou at email@example.com.
Charter Presentation and Interview
All groups must participate in an interview and present on their group and topic of focus. Guidelines and information about the presentation are included in the Charter application. Interview times available are:
- Wednesday, February 6, 2019 @ 10:00am-12:00pm (noon); 1:00-5:00pm Cole Library 326.
- Monday, February 11, 2019 @ 9:00am-12:00pm (noon) Cole Library 326.
Schedule a 20 minute timeslot for your group when you turn in your Charter to Daniel Chou at firstname.lastname@example.org . The earlier the Charter, the more times to choose from.
Notification of Status
The chair person will be notified via email if the group has or has not been accepted by 12:00pm (noon) on Friday, February 15, 2019.
Declaration of Acceptance & Housing Preference Form
A group member must deliver a printed and signed copy of the declaration of acceptance & housing preference form to Residence Life Office by 4:30pm on Wednesday, February 20, 2019.
Housing Assignments Finalized
All LLC members will be notified of their living assignment on Wednesday, March 20, 2019 by 4:30pm via email. The email will include an LLC orientation and program updates newsletter.