Spring Closing Information
**IMPORTANT: This information was for Spring Closing 2013 and is here for reference purposes only. This will be updated again in the spring of 2014.**
The following information will help you prepare for spring closing (most information is also applicable to any student who is checking out of a room mid-year). More information will be added as it becomes available. If you have questions that are not addressed here, please contact our office.
- Closing dates
- Checkout procedures
- Dumpsters and donation drop-off
- Late check-out
- Storage (including storage pods)
- Damage to student rooms
- Damage to common areas
- Parking during move-out
- Meal plans
- Computer access
- Getting to and from the airport
Students must vacate their residence hall room at the time indicated:
- Thursday, May 9, 2013: Freshmen, sophomores, juniors and non-graduating seniors must be checked out of their room for summer break by 11 a.m. Students staying in summer housing will stay in their current room until they receive additional directions from Residence Life.
- Sunday, May 12, 2013: All graduating seniors must be checked out of their rooms by 6 p.m.
Students not with a sponsoring department should expect that the above dates reflect the latest that they can check out of the residence halls. Staff members from housekeeping, facilities and residence life are preparing for commencement and are unable to accommodate late stay requests from individuals not with a sponsoring department. If extenuating circumstances exist that the student believes would warrant a later move-out, then the student should contact their appropriate assistant director. If an exception is made, the student would be charged a daily late stay fee for housing expenses; the student would not have an active meal plan and so would need to pay out of pocket to eat in the dining hall. Students should make summer housing leases with the above dates in mind.
To ensure a smooth checkout, please refer the following checklist:
- Sign up: Sign up with your current RA or building manager for a time to check out of your room.
- Remove personal items: Personal belongings such as couches, desks, carpet and boxes must be removed from student rooms prior to checkout. These items may not be left in the hallway. Personal refrigerators must be removed from campus; because they contain harmful chemicals, refrigerators may not be disposed of in landfills. They can be taken to CSG Appliance Recycling (4651 8th Ave, Marion, IA). You can also call them at 369-0463 for pickup or for more information (there will be a charge for pickup). If you have food or other items in the community refrigerator or cupboards in your building, please remove those items prior to checkout.
- Remove trash: take all garbage to the dumpster provided outside of the buildings (residents may be charged for garbage piled in hallways, in the garbage rooms, or left in student rooms).
- Remove tape: completely remove tape and other adhesives from walls, doors and windows (tape removal is the most common damage charge at checkout).
- Rearrange furniture: the furniture in the room must be in the same condition and arrangement as when you checked into the room. All college furniture must be in the room and correctly assembled. Drawers and cupboards should be emptied and wiped down. Residents with modular furniture will need to return the modular furniture to its original configuration. Extra pins should be returned to the RA Office.
- Clean: you must sweep and, if necessary, mop your floor before checking out.
- Secure your room: Close and lock all windows and your room door prior to departure.
- Return keys: At your checkout appointment, sign the checkout portion of your Housing Data Card and turn in your keys to your RA or building manager. The role of the residence life staff member at checkout is to collect keys. RAs and building managers are not responsible for assessing damage charges, nor can they provide assurances that a student will not be charged for damages. The best assurance is to return the room to its original condition.
The College will place additional dumpsters around campus. All trash should be taken there. In addition, the College will designate locations to take donatable items (clothes, food, etc.). The dumpsters are located:
- In front of Pfeiffer Hall
- In front of Bowman-Carter Hall
- In front of Olin Hall
- In the Russell Hall parking lot
- In the New Hall parking lot
The schedule for the trucks for donations will be posted here once it is confirmed.Please remember to remove all items from the residence halls. Trash should be taken to the dumpsters and donatable items should be taken to the trucks. Residents of a building may be charged if items (including excessive trash) are left in the halls. For a list of items that can be donated, please refer to Goodwill's website.
Specific hours are the donations will be posted here throughout closing.
Only graduating seniors, summer housing residents and students who are authorized by the Residence Life Office may stay past the initial residence hall closing deadline (Please refer to our list of important dates for those specific dates and times). Students who do not move out within the appropriate timeframe will be assessed a $25.00 fine for failing to follow checkout procedures and an additional $25.00 fine for each hour past the deadline.
All residence hall storage rooms will be emptied over the summer. Storage of personal property on campus over the summer is not possible. Refer to a list of off-campus storage companies compiled by the Information Desk. It is each student's responsibility to arrange for storage of his or her belongings. We recommend that several students share a storage unit to help maximize space usage and save money. The availability of storage units is limited in the area, so do not hesitate to coordinate storage early.
Also, Cornell College occasionally receives requests from students who want to use commercial storage pods as a means of moving their things in or out. The College can permit a limited number of storage pods to be stationed on campus. Requests will be honored in the order in which they are received. Refer to our information on storage pods for complete details.
Staff from Facilities Services and Residence Life will inspect student rooms after the halls close to determine necessary repairs and assess damage and cleaning fees as appropriate. Room damages are billed to student accounts through Business Services. Refer to list of approximate damage charges as determined by Facilities Services and the Purchasing Department. Costs include materials, labor and overhead.
Residents of a floor or residence hall are responsible for damage done to the common areas of their residence hall. A common area is one generally used by, or available to, all residents of the hall. These areas include, but are not necessarily limited to, kitchens, lounge areas, bathrooms, hallways, laundry rooms and stairways. If damage occurs to property located on a floor or in a common area, the Residence Life Office and Hall Council will attempt to determine who is responsible for the damage. In the event that an individual cannot be identified, costs of the repair/replacement will be assessed to residents of the floor and building involved. Residence hall damages are billed to student accounts through Business Services.
Excessive cleaning cost from garbage and furniture left behind in the hallways, storage rooms and lounges is considered common area damage and will be charged to all members of the floor.
On Wednesday, May 1
- Parking immediately behind Merner (north row) will close to accommodate a dumpster and a truck for donations (this includes the spaces from the east end of Olin to the Merner kitchen)
On Saturday, May 11:
- All student vehicles must be removed from D-Lot (facilities) by 8 p.m.
- All student vehicles must be removed from S-Lot (front lot of Sports Center) by 8 p.m.
- All vehicles must be removed from Russell Hall parking lot by 8 p.m. This lot will be closed until 8 a.m., Sunday, May 12 and only vehicles with a move-out pass (obtained from Residence Life) will be allowed to use this lot from Sunday at 8 a.m. until 6 p.m.
- Those vehicles may be moved to any other student lot on campus.
By Monday, May 13:
- All students with a vehicle staying on campus over the summer must have their vehicle registered with Campus Safety for summer parking. Registration for summer parking is done in the Campus Safety Office. Vehicle registrations are valid for the entire calendar year (September through September), and so students who have a vehicle that is currently registered with Campus Safety do not need to do anything for the summer; any student bringing a new or different vehicle to campus will need to register it.
General tips and expectations related to parking during move-out:
- Parking is not permitted in any of the following areas: (1) on the grass, with the exception of designated area in the Tri Hall (Pfeiffer, Dows and Tarr) area; (2) in fire lanes, designated by red curbs; or (3) in reserved parking spaces or handicap parking spaces without proper authorization.
- 15-minute parking spaces are for use for 15 minutes only.
- Do not leave vehicles unlocked at anytime.
- Do not leave items next to your vehicle or open rooms unattended.
- Keep serial numbers and descriptions (or pictures) of valuable items in a safe place.
- Do not enter dumpsters on campus to retrieve discarded items.
- Parking or driving is not permitted on the Ped Mall.
- All students leaving campus must take their vehicle with them. No summer storage/parking is permitted. Any vehicle left abandoned will be towed off campus at the owner's expense.
Meal plans will end on Thursday, May 9 after breakfast. Between lunch on Thursday, May 9 and lunch on Sunday, May 12, the only students who will be permitted to use their meal plan are those for whom a department is paying for their meals (graduating seniors and those non-graduating seniors who are working for a department to help with Commencement and/or closing). Students for whom a department is paying for their meals will be restricted to one meal per meal period.
Summer residents and other students who are on campus will be able to pay out of pocket to eat in the dining hall but will not be permitted to use their meal plan.
Flex dollars that come with the 14 meal plan will expire at 5 p.m. on Wednesday, May 8; the declining balance dollars that a student adds to his or her own card roll over to next year. Users who register their meal plan account can check their flex dollars balance.
- Beginning with dinner on Wednesday, May 8, the dining hall will switch to block break hours through dinner on Saturday, May 11. The only meal served on Sunday, May 12 will be the special graduation lunch. Refer to Dining Services website for the block break schedule.
- Zamora's Market will close at 5 p.m. on Wednesday, May 8. This is the last opportunity to use flex dollars that come with the 14 meal plan. Refer to Dining Services website for retail hours for until that location closes.
The Law Hall computer lab will close at 11 a.m. on Thursday, May 9. Refer to Information Technology's website for more details. The Cole Library will have modified hours during Commencement Weekend. Refer to the library's website for hours.
If you will be traveling and don't have a car, you can refer to a list of transportation suggestions compiled by the the Thomas Commons Information Desk. You will find the College's electronic need a ride board as well as information on commercial transportation opportunities.