Faculty, Get Started

Field trips are defined as off-campus trips which have a duration of two overnights or less. The Office of Off-Campus Studies can cover the cost of transportation (vehicle rental, gas, tolls, and parking). However, funds for food, entrance fees, etc must come from a different source of income, such as department funds or student course fees. 

Additional Field Trip Guidance

To request boxed lunches for a field trip, please use the Bon Appetit Meal Pack Out Order Form.

Students who are participating in Cornell College off-campus courses are subject to College policies as described in the Compass and Catalogue. Faculty who wish to report problematic behavior or who have questions regarding student behavior and policies, should contact the Dean of Students, or for academic issues, the Registrar.

When using this form for an Off-Campus experience, please select "Off-Campus College Trip" under "Please select the type of incident."

Faculty vehicle request form

Faculty should use the Faculty Vehicle Request Form for making vehicle requests.

Rental vehicles must be requested a minimum of five business days prior to the date of use. Rental vehicle keys and paperwork are to be picked up from and returned to the Information Desk in Thomas Commons. Within the paperwork, you will be given a OCS credit card to purchase fuel. Please fill up all vehicles before returning them to the Info Desk. Additional fuel costs from Budget for failure to refill the vehicle will be billed back to the requester.

Please do not lock keys or paperwork inside the vehicle. Return keys along with paperwork (including fuel receipts) to the Info Desk. Smoking is prohibited for all individuals driving or riding.

Note: Vehicles are not rented to individuals for personal use.

Driver eligibility policy

Everyone who drives a rental vehicle must hold a valid driver's license (without any moving violations within the past 6 months). A photocopy of the driver’s license(s) should be submitted five days in advance. It will be solely at the discretion of the College administrative staff if driving privileges will be granted based on a search of driver/motor vehicle records. Student drivers must be at least 20 years of age and must be accompanied by a member of the Cornell faculty or staff. All drivers must take the online Alert Driver Test— Defensive Driving; Individuals intending to drive 15-passenger vans must also take the Alert Driver Test—Large Passenger Vans. Contact us to arrange the test. All drivers will be personally responsible for any violations, fines, or fees (including parking fines). These are not chargeable to the College.

In case of an accident

Authorized drivers of rental/leased vehicles have auto liability insurance coverage through the College. Included in the packet that you received when you picked up the keys is an accident form you will need to fill out and submit when you return the keys. In the case of a minor vehicle problem (e.g. flat tire) you will need to make that repair yourself. Budget is not responsible for these repairs and they will be part of your rental expense. In the event of a serious break-down (e.g., engine failure), contact Budget and they will provide assistance

Insurance coveraage

Students and faculty traveling overseas on Cornell-sponsored course trips are covered by a supplemental plan through EIIA and Healix. (Spouses, dependent children, and others accompanying the faculty members may also be eligible. Faculty on other endeavors abroad, including while on sabbatical, may also be covered.) Prior to departure, faculty are to fill out the Faculty/Staff Information Form  and return to the Office of Off-Campus Studies.

Students receiving credit for study abroad (including internships, special projects, or courses) are covered by the same supplemental traveler’s insurance plan through EIIA and Healix.

While abroad and covered by this insurance, you can submit a claim for emergency services to EIIA first. For non-emergencies, submit a claim to your personal medical insurance company first.

EIIA coverage summary

U.S. Department of State Travel Division (DoS)

How do students apply for passports? Where are the U.S. consulates in India? What countries currently have DoS travel warnings?

DoS website

Transportation Security Administration (TSA)

Airport regulations change all the time. Keep up to date with the latest rules.

TSA website

Center for Disease Control and Prevention (CDC)

Get the latest information about immunizations and other health information by country from the CDC. You can ask more specific health questions at the Ebersole Health and Wellbeing Center.