Contact Info

Director of Student Activities

Megan Comer

Potential Costs
and additional information

Remember that the little things can add up! Check out what costs you may not be taking into consideration, and pad your budget if possible:

• Financial Arrangements:
  • See the Business Office cashier
• Room set-up/decorations:
  • Furniture must be arranged ahead of time, but should not incur additional costs--see your space reservation contact for further information
  • Decoration sample costs:
    • Table cloths/streamers:
    • Stage decorations:
    • Wall streamers/decorations:
    • Check out this coupon for savings at any Paper Factory Outlet Store
• Transportation:
  • To and from airport shuttle
  • Renting a van from the college will cost $65 per day or a car is $40 per day plus the cost of gas. Insurance will be covered, however College policy requires that there must be a Cornell College faculty/staff member in site of the vehicle when driving.
• Lodging:
  • Brackett House
  • Mount Vernon Sleep Inn--Call 895-0055
  • Other lodging
• Hospitality:
  • Meals:
    • Contact hotel for performer meals or catered trays
    • Make reservations at a local restaurant--pay with cash, keep receipt and submit to treasurer
  • Rider:
    • Artists and performers often have specific needs like bottled water or other snacks. These will be specified in what is called the Artist Hospitality Rider.

• Publicity
  • Posters/Flyers:
    • Copies are 10 cents apiece on campus
  • Cornellian:
    • Invite a reporter to your event
  • Newspaper Ads:
    • Contact Dawn Goodlove for assistance with a press release to advertise off campus
  • KRNL: Contact the KRNL station manage to ask them to promote your event on air.
  • Handbills.
• Introduce Presenter:
  • Choose an organization member to introduce performer
  • Find an outside source to do introductions/emcee
• Clean up:
  • Restore location to its original condition
  • Pick up trash
• Close out financial records:
  • If you are paying with a check from your student organization with a Cornell account, you must get signatures from the Cashier, your advisor, and your treasurer
  • If you have requested funding from another source, you must ask for the check (or a transfer of funds to your organization account) at least two weeks in advance!
  • Speakers/groups/performers/guests must provide you with a federal tax ID number or a personal social security number for college records
• Thank you notes:
  • For Performer/speaker
  • Advisor
  • Anyone who volunteered/helped you accomplish your goals
  
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