What are the 2 basic steps that Cornell College must follow to be in compliance with FERPA?
Cornell College must:
- Notify current students annually in writing of their rights under FERPA.
- Right to seek amendment or correction of educational records.
- Right to have some control over the disclosure of information from education records except when release is permitted by law.
- Right to file complaints with the Family Policy Compliance Office, United States Department of Education, within 180 days of violation.
- Since Cornell College has a policy of disclosing personally identifiable information to school officials:
- The criteria for determining school officials
- A description of what constitutes a legitimate educational interest or need to know.
- Grant access by students or parents/guardians, if applicable, to education records.
- Students and former students have the right to inspect and review their education records through established procedures. Must be executed within 45 days of receipt of written request.
- Institution or agency is not required to provide a copy of the education record unless failure to do so would deny access.
- Records cannot be destroyed if request is pending.
- Fee can be charged unless cost prohibits access.
- Students and former students have the right to review records of request for disclosure of their personally identifiable information. Institution must maintain records of request and make them available to students.
- A record of disclosure is not required to document disclosure to:
- a student or parent.
- a school official with a legitimate educational interest.
- an individual to whom the student provides written consent for disclosure.
- an individual providing a lawfully issues subpoena.
- an individual requesting directory information.
* Adapted with permission from the University of North Texas FERPA Training.