There are a number of steps in making your event successful. This page outlines typical steps and provides links to a number of campus resources related to event planning.

Extensive event planning information for student events is available in the Student Organization Handbook

Event planning checklist

Step 1: Ensure funding

If you are a student organization, work with Student Senate Appropriations Committee to make sure you have funding.

Step 2: Reserve a space and tech equipment

Use Meeting Room Manager to set the time and location of your event.

Fill out the Thomas Commons Tech Request Form if you need something other than what is in that space.

Step 3: Describe your event

Develop a brief (50-75 words) description of your event, including a contact name and email address. Also include a link to more information or a registration form, if available.  You'll use this in advertising your event in the next few steps.

Step 4: Add your event to the calendar

Submit your event to the master calendar as far in advance as possible, marked as “public.” We will review your posting prior to approving it for display on the master calendar, and we reserve the right to edit for grammar, style, length, etc. All events approved for the master calendar will be published automatically in the events listings on the faculty/staff and student gateways. 

Step 5: Promote your event on campus

There are a variety of avenues for displaying or distributing promotional materials on campus. You may also consider social media channels managed by student groups or offices.