Cornell's residence halls have common area spaces that are ideal locations for student organization meetings, study groups and socializing. Visit Meeting Room Manager to check space availability (any residence hall space that is not listed in Meeting Room Manager is always open to all students and is not able to be reserved).
An individual or student organization's use of Meeting Room Manager to reserve a common space in a residence hall indicates that the individual making the reservation understands that it is his or her responsibility to ensure compliance with the following expectations. Any individual or organization that violates these expectations may be removed from that space immediately and may be restricted from reserving residence hall space in the future.
Expectations for all events
Individuals or student organizations using a space in a residence hall should note the following:
- All residence hall and College policies are in effect (refer to the Compass for current student polices).
- Bathrooms on the residence hall floors are intended for residents of that floor and their guests only; any member of a group reserving a common space should use the building's public bathroom only.
- During any time in which residence halls are locked, non-residents must work with residents to gain access to the residence hall; propping doors is strictly prohibited.
- Furniture may be rearranged but may not be removed from the space (any billiards or pool table is not permitted to be moved under any circumstance).
- At the conclusion of the reservation, all trash must be disposed of properly. In the Pfeiffer Hall classroom, the Merner Hall study room and the Merner Hall seminar room, all furniture must be returned to its original location.
- Some spaces that can be reserved are spaces that residents need to pass through to get to other parts of the residence hall; individuals or student organizations that reserve those spaces must be prepared for and must permit that traffic through their gathering.
- Some spaces that can be reserved are able to be closed. In these cases, though it is reasonable to expect that the individuals or student organizations making the reservation will have a high degree of privacy, at no point is the individual or student organization permitted to prohibit College staff (including resident assistants) from performing their official duties. This means that College staff may enter a space that has been reserved.
- For those spaces like classrooms and study rooms that are lockable, keys for those spaces will not be issued to individuals or organizations. Individuals wanting access to those spaces will need to work with Campus Safety or the resident assistant on duty.
- Any damage or excessive cleaning that results from use of these spaces will be charged back to the student organization responsible (or to the individual who made the reservation if the student organization is unknown).
- The Russell Hall community room has a limited number of tables and chairs available; those tables and chairs are not permitted to be used in any location other than the Russell Hall community room. Additional tables and chairs are not available to be delivered to any residence hall; groups needing those items should reserve the Russell Hall community room or should look for venues in other campus facilities.
- Residence Life reserves the right to cancel an existing reservation if a need arises. Should this occur, Residence Life would work with the individual or student organization to explore other possible meeting locations.
Additional expectations for overnight events
At times, student organizations wish to have an overnight event in a residence hall common space. Such events will only be considered provided above criteria as well as the following additional criteria are met:
- The student organization must contact the assistant director of residence life responsible for the desired building to request permission in advance of the event.
- Quiet hours remain in effect (this is very important for those common spaces very near residence hall rooms).
- Spaces that are thoroughfares for residents cannot be reserved for an overnight event (for example, the Pfeiffer Hall first floor lounge or the Russell Hall Community Room). Only spaces that are able to be closed will be considered (for example, the Pfeiffer Hall classroom, the Merner Hall Seminar Room or the Olin Hall first floor lounge).
- Overnight events will only be considered when there are no classes the following day (namely block breaks or Fridays/Saturdays during the block).