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Mail Metering and Shipping
Mail is metered throughout the day and leaves campus at 3:30PM
daily with the exception of United States Postal Holidays (Summer 3PM).
Metered mail should be prepared for processing by stacking
envelopes in the SAME direction. If envelopes need to be sealed, you MUST
have all flaps in the open position. DO NOT INTERGATE CAMPUS MAIL, STAMPED
MAIL, or "POSTAGE NECESSARY MAIL" INTO YOUR METERED MAIL STACK.
If we do not catch this error before processing, you will pay the postage
cost when it is not needed.
Please separate your metered mail according to each CLASSIFICATION.
If you have FOREIGN MAIL (airmail) mixed in with US Mail and it goes through
unnoticed, your foreign mail will be returned for insufficient postage.
ALWAYS mark the most descriptive classification. The maximum weight for
ANY package is 70 pounds through the US Post Office.
Addressing for Success
For fastest delivery of outgoing mail:
- Type or machine-print all address information
- Make sure print is clear and sharp
- Ensure address characters don't touch or overlap
- Black ink on a white background is best
- Maintain a uniform left margin
- Use upper-case letters
- Omit all punctuation
- Include floor, suite, and apartment numbers whenever possible
- Put the city, state, and Zip Code or ZIP + 4 code in that order on
the last line. If there's not enough room, you can put the Zip Code
or the ZIP + 4 code alone on the bottom line.
- Use standard two-letter state abbreviations
- When using window envelopes, make sure the complete address is always
visible, even when the insert moves.
Various Classes of Mail and USPS Special Services
DIMENSIONAL WEIGHT PRICING WILL APPLY WHEN SENDING ANY MAIL.
- First Class Mail
- Any mailable matter may be mailed as First Class Mail. Use First
Class Mail for letters, postcards, greeting cards, personal notes,
and for sending checks and money orders.
- Priority Mail
- All First Class Mail exceeding 11 oz. and not exceeding 70 pounds
is considered priority mail with the US Post Office. The mailer
has the option of sending mail weighing 11 oz. or less as Priority
Mail. There is not minimum weight limitations.
- NOTE: Priority Mail is a 2-3 day service that is NOT guaranteed.
- Third Class Mail
- Usually considered printed matter, pamphlets, catalogs,
newsletters, and merchandise weighing less than 16 oz. and meeting
the minimum size standards. Third Class Mail may be sent by single
piece or bulk rates.
- This source may take up to two weeks for coast-to-coast delivery,
depending upon transportation availability. For faster delivery,
use Priority Mail or Express Mail services.
- Special Services
- Certified Mail provides you with a mailing receipt
and a record of delivery is maintained at the recipient's post office
for two years. A return receipt provides you with proof of delivery
and can be obtained for an additional fee. Certified Mail service
is available for First Class Mail only. No insurance coverage is
provided. A numbered label and completed receipt must be affixed.
You can obtain these labels from the Mail Center.
- Registered Mail service can only be provided through
a US Post Office. Please contact them for more information.
- Insured Mail allows you to obtain payment for domestic
mail that has been lost, rifled, or damaged.
- A Return Receipt is your proof of delivery. It is
available for Insured Mail, and with Certified, Registered, and
Domestic Express Mail shipments. Be certain to identify your mail
box and department name on any return receipts so we can route them back
to you.
- International Mail - Most items are mailable to
foreign countries. A customs form is required on all packages. The
last line of any foreign address should be the country spelled out
in capital letters, in English.
Personal Mail - Incoming and Outgoing
- Outgoing Personal Mail
- Outgoing Personal Mail is handled along with college mail. All
personal packages sent from the Cornell College address must have
the Cornell College return.
- Incoming Personal Mail
- Faculty and Staff should not receive personal mail of any kind.
The Mail and Service Center and Receiving Department have the right
to refuse delivery of any personal packages.
Overnight Carriers
We use UPS, US Postal Service, Federal Express, and Airbourne Express
as our overnight couriers. Please note that only US Postal Service can
deliver mail to Post Office Boxes.
Envelopes, Packaging, and Courier Selection
- Envelopes
- The various couriers supply us with envelopes and some boxes.
We stock many sizes of boxes. Pricing of the courier services are
many times linked to the size of the envelopes.
- Individual envelopes are sold at the Bookstore.
- Courier Selection
- Selection of Couriers depends on several factors:
- Delivery destination and time really needed. [65% of overnight
mail doesn't need to be at the destination at a specific time,
just next or second day, anytime.]
- Selection also depends on whether destination is local area,
state area, regional area, national, or international.
- All couriers (with a few exceptions) offer: Next Morning,
By Noon, Afternoon (By 3PM or 5PM), and Second Business Day.
- Each of these service levels have different price schedules
and NOT ALL couriers go to all places within the same time frame.
- NOTE: To conserve costs, do not use overnight service
on Friday. Consider Priority USPS for Monday delivery. Should
you consider a Saturday service, determine if anyone is going
to be at the delivery destination. Consider signature waiver
to be sure the item is left by drivers.
- NOTE: UPS has a drop box located at the entrance to the Commons
and will pick up flat packages until 4:30PM daily (Summer 3:30PM).
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