Microsoft Lync can be used to help offices keep track of who is in and out of the office as well as for quick IM style communications.

Installation

Microsoft Lync is located at:

Windows: \\cornellcollege.edu\shares\Apps\Apps_G-L\Lync

Mac: smb://cornellcollege.edu/shares/Apps/Apps_G-L/Lync/Mac

You can also login to the web version at: https://com1.cornellcollege.edu:8443

First Time Use

Add a contact or distribution group to your Contact List


You can add a single contact or a distribution group to your Contact List.

  1. In the Microsoft Lync window, in the Search box, type the display name or e-mail address of a person or distribution group. By default, Lync lists all matching users and groups from the Active Directory® Domain Services.
  2. Drag the name from the Search Results pane into the Contact List. You can drag individual names into an existing group in the Contact List. You can also drag a distribution group into the Contact List, but you cannot drag a distribution group into an existing group.

 If you add a distribution group to your list it will add all of the people in that distribution list.  This is a very easy way to add everyone in your department (as long as there is an email distribution list for your department).


Create a contact group

You can create contact groups to organize the people in your Contact List. After you create a group, you can right-click the group name in your Contact List, and then send an instant message to all members of the group.
To create a contact group

  1. In the Contact List, right-click on an existing group name, and then click Create New Group.
  2. In the New Group text box, type a name for the group, and then press ENTER.
  3. You can drag existing contacts from the Contact List into the group or use the Lync Search feature to find users and add them to the group.


View a person’s contact card

A contact card provides details about the contact’s availability and activity. Depending on the access level that a contact has granted you, you can see a contact’s schedule, as well as any personal note the contact has written. The contact card also provides a launch point for connecting with the contact, including the ability to start an instant messaging session, call the contact, schedule a meeting, or e-mail the contact.

To view a person’s contact card

    * In the Microsoft Lync window, in the Contact List, click the Presence button to the left of the contact name.

Changing Access Levels

  1. In the Lync window, click the Change the way you view contacts button, and then click Access Levels.
  2. Right-click a contact, click Change Level of Access, and then select an access level for the contact. You can also assign a contact to an access level by dragging the contact into the Access Level group. To understand how Access Levels control what other see, see “Access Levels and Phone Numbers Example” later in this topic.

For mor information on Access Levels go to:
http://office.microsoft.com/client/helppreview.aspx?AssetID=HA102900231033&ns=COMM2007R2&lcid=1033

Setting up a Group

Groups help to organize your contacts and allow you to send a message to all members of that group.

  1. In the Contact List, right-click on an existing group name, and then click Create New Group.
  2. In the New Group text box, type a name for the group, and then press ENTER.
  3. You can drag existing contacts from the Contact List into the group or use the Microsoft Lync Search feature to find users and add them to the group.

Once you have created a group you can send a instant/email message or schedule a meeting with everyone in the group by right clicking the group and choosing the action from the list.

 

Changing How You View Contacts

You can view contacts by access level or by contact.  To adjust access levels you must be in view by access level view. To view groups you must view your list by contacts.