helper dude

Logging in to the Calendar Manager

In order to log in to the Calendar Manager and make changes to you own calendar or other calendars that you have access to, go to http://calendar.cornellcollege.edu/manager. Enter your Cornell username and password to log on.

My Calendar

my calendar

Once you’re logged into the calendar, you’ll be in the ‘My Calendar’ section. You should immediately see ‘pending events’ which have not yet been added to your calendar. You can choose to either delete these events from the pending folder, removing them from your calendar altogether, or move items into the posted folder, allowing them to display on your calendar. If you click the posted tab, you’ll see events that are currently on your calendar. Here you can delete events from your calendar and edit events that you’ve created. The third tab, archived, will display events that have happened or events with multiple dates, some of which have already occurred.

Creating Events

To create an event, select ‘Create Event’ from the navigation bar on the left side (it should be the middle option). First, choose whether your event will be public or 
private. If your event is public, it will be available to any calendar. If your event is private, it will be available only to the calendar you’re adding it to and any calendars subscribed to your calendar. Your event 
must have a title in order to be created. You can also enter a subtitle and description, which will appear on the Live Calendar entry. Next, select the event type from the drop down menu.

creating events

Next you’ll need to enter information about when and where the event is taking place. If your event is happening on campus, select it from the drop-down menu. Otherwise, select ‘new value’ from the drop-down menu. A new set of fields will pop up, asking for information about the new location. You only need to enter the name of the location. Now, enter the date that your event is taking place in the ‘Start Time’ field, or by clicking on the calendar icon to the immediate right of this field and selecting a date. After this, enter the start time for your event—don’t forget to mark it AM or PM! If your event is an ALL DAY event, enter only the date and leave the time options blank. If your event has an end time, enter it on the next line. The calendar will assume that your event ends the same day it begins, so if you’re creating an event that lasts several days, be sure to enter a value for end date.

Next, enter the room where your event is taking place, such as ‘Hedges Conference Room’. Leave the directions and additional information fields blank at this time.

Now click on the blue button that says ‘click to add additional details’. The fields that will currently display on the event entry in the Live Calendar are: Event webpage, Listing Contact Name, Listing Contact Phone, Listing Contact E-mail and upload/attach image. Please enter at least the contact name and e-mail address. If you enter only your Cornell user id in the e-mail field, the form will automatically add ‘@cornellcollege.edu’. If you choose to upload/attach an image it should be no more than 750kb.

After you’ve finished all of this, hit the submit button to be returned to the posted items page.

creating events

Subscriptions

The third place in the navigation bar is Subscribe. Here you can subscribe your personal calendar to other calendars, including your friends’ calendars. This allows you to view events created on other calendars on your own calendar.

Simply enter a title for your subscription (for example ‘academic’ if you’re adding the academic calendar), and select whether you would like entries from this calendar to go immediately into your calendar or into your pending folder to be approved or deleted before being entered into the calendar. Finally, select the calendar to which you would like to subscribe. If you selected the ‘pending’ option, you’ll need to go back to your ‘My Calendar’ page to select which events from the calendar you’d like to add.

If at any point you would like to delete or change a subscription, go to the Subscription page. If you have any subscriptions, you should see a list of them near the top of the page. Each one should be followed by two links: edit and delete. If you select the edit option, you can change the title of the subscription and whether entries are pended or posted to your calendar. If you select ‘delete’ you will end your subscription to the calendar. Any events that were already added to your pending and posting tabs will remain there, and you’ll need to delete them manually.

Additional Navigation and Calendar Features

In addition to My Calendar, Create Event, and Subscribe on the left-hand side of your screen, you should see a box containing Live Calendar, Account Info, Calendar Info, Users & Permissions, Help, and LogOut.

The Live Calendar link will take you to your calendar.

The Account Info page should display your name and contact information, as well as a list of calendars that you have permission to update.

The Calendar Info page allows you to change the name of your personal calendar. You cannot, however, change the short URL of your calendar. The event release preference and E-Mail list features are currently undergoing construction.

The Users & Permissions page allows you to grant others the ability to edit certain features of your calendar. If you enter another’s Cornell user id, you will be prompted to select what permissions this user will have when working on your calendar.

The Help page endeavors to help you with any problems you have while using the calendar. If your question is not answered here, please contact OCC.

When you are done managing your calendar, please LogOut. This will return you to the calendar manager log in screen.

Navigating the Live Calendar

The Live Calendar is where you can actually view your calendar, as well as the school’s master calendar, in an easy-to-navigate format. Your calendar is located at http://calendar.cornellcollege.edu/events/your user name/. Your user name is your Cornell College log in. The ‘/’ at the end of the URL is necessary in order to get to your calendar page. The Master Calendar is located at http://calendar.cornellcollege.edu.

You can through events by choosing to view Today’s Events, This Month, This Year, or Upcoming at the top of the calendar or by selecting a date from the small calendar at the right side of the screen. Dates without entries appear in black, while dates with events occurring on them appear in purple. You can also navigate through the months on this side calendar. By clicking ‘return to today’, you will be returned to today on this small calendar without affecting the entry that you are viewing.

navigating the live calendar

If you would like to send someone a link to a calendar page, you need to click the (link) button beside the title of the page you want to link. This will display the full URL of the page in the navigation bar on your web browser. You can now copy it from your web browser’s navigation bar and paste it into an e-mail or other electronic document.

Darth Vader's Event Publisher

Searching the Calendar

You can currently search the calendar for events by title and date. Keep in mind that search will only look in the calendar you are currently viewing.

RSS & .ICS

At the bottom of most pages in the Live Calendar, you will see two link buttons, one reading .ICS, the other reading RSS.

.ICS

.ICS is a calendar file supported by Mac’s iCal (http://www.apple.com/macosx/features/ical/) and Mozilla’s Calendar projects (http://www.mozilla.org/projects/calendar/).

RSS

RSS is a user-friendly way to keep up with events. Whenever a calendar is updated, you can go right to the new event using a newsfeed. To subscribe to a calendar using an RSS feed, simply roll over ‘subscribe to this calendar’ on the right hand side of the Live Calendar.

RSS with Firefox

When you click on the ‘subscribe to the calendar with RSS’ option using Firefox, you’ll see an option to ‘Subscribe to this feed using’ followed by a drop down menu. The default option is Live Bookmarks, which is built right into your browser. Other options include Bloglines, My Yahoo, and Google. Select one of these options—if you do not have Bloglines, My Yahoo, or a Google homepage, Live Bookmarks is the easiest option. Select subscribe now. If you’re using Live Bookmarks, this will give you a pop up asking you to select name and location of the Live Bookmark. This will create a link in your bookmarks allowing you to check for and view new event headlines without navigating to a specific URL. To check for new updates, right click on the bookmark and select the reload option.

RSS with Internet Explorer 7

When you click on the ‘subscribe to the calendar with RSS’ option using Firefox, you’ll see a box.

If you click subscribe to this feed, a pop up will appear. Click Subscribe. To check for feeds later, click the star icon on the left side of the browser menu, then click on the feed you’d like to view. Right click and select refresh all to check for new events.

RSS with Internet Explorer 6

 Internet Explorer 6 does not have built-in RSS support, so if you would like to utilize RSS feeds while keeping IE6, utilize an online RSS feed viewer, such as Google Reader (http://www.google.com/reader/view/), Bloglines (http://www.bloglines.com/) or another free service.

Frequently Asked Questions

How do I add multiple dates to an event, such as a weekly or monthly meeting?
How do I create an All Day event?
How do I create an event that lasts multiple days?
How do I get to my Live Calendar page?
I created/subscribed to an event, but it isn't showing up on the calendar. 
What does it mean when an event is archived? 
I have an event with multiple dates that haven't happened yet, but the event has been archived.
Can I allow a student to create events that are sent directly to pending for me to review before posting them to the calendar?

How do I add multiple dates to an event, such as a weekly or monthly meeting?

After an event has been created, you can add multiple dates to it. Click on My Calendar in the navigation bar, if you aren't already there. Find your event in either Posted or Pending--you can also seach for it using the search function within the My Calendar section. Select the 'edit' button beside your event and scroll down until you see a blue button that says ‘add additional location, date and time’ and enter the pertinent information. You will need to do this for each individual meeting date. This process will be changed soon, and will be both easier and faster.

How do I create an All Day event?

In order to create an all day event, simply leave select a date for your event and then leave the starting time option blank.

How do I create an event that lasts multiple days?

In order to create an event lasting multiple days, select the starting date and time and then select an end date instead of leaving it blank (as you would do for an event lasting only one day).

How do I get to my Live Calendar page?

To get to your Live Calendar page, you can either click the Live Calendar link under Navigation on the left hand side of the calendar manager or you can get them by using a short URL. Your calendar is located at http://calendar.cornellcollege.edu/yourusername/. The ‘/’ at the end of the URL is necessary in order to get to your calendar page.

I created/subscribed to an event, but it isn't showing up on the calendar.

First, check your My Calendar page, by clicking on My Calendar in the navigation menu. If your new event is under the pending section, select it by clicking the check box beside it, and then hit the 'move to posted' button at the bottom of the list of pending events.

What does it mean when an event is archived?

This means that the event has already happened. Once an event occurs it automatically moves to the archived section.

I have an event with multiple dates that haven't happened yet, but the event has been archived.

Events with multiple dates will be moved to the archived section if any of the dates have already occurred. For example, if you have an event with multiple dates occurring on the 24th and the 28th, the entry will be moved to archived on the 25th.

Can I allow a student to create events that are sent directly to pending for me to review before posting them to the calendar?

Yes. If you have a student worker and would like to allow them to create events on your calendar, but would like to review the events before they are actually posted to the calendar, you can easily change permissions for the student. Go to the Users and Permissions page for the pertinent calendar, click the edit key beside the user whose permissions you would like to modify (or add the user). Uncheck the box that says 'Event Post'.