Printing

Basic Printing of a Document

1. Ensure that the correct Xerox print driver has been installed on your PC.


2. Open the document to be printed. From your application, select File > Print and select the Xerox device from the list of printers displayed.


3. To change the default printing properties click Properties. The print driver has various tabs that contain options and properties.


• Use the Paper/Output tab to choose the type of media, size and color and output choices such as 2-sided prints.


• The Special Pages tab allows you to add covers, inserts and exceptions.


• The Image Options tab enables you to adjust the image quality.

 

• The Layout/Watermark tab has various options to add watermarks to pages, change image orientation (landscape or portrait) and enable booklet and multi-up printing.

 

• The Advanced tab contains various font, document and printing options.

 

Choose the options required for your printing job and click OK to print the document.


4. The print job will be sent to the device and will appear in the Active Jobs list. To view the list at the device, press the Job Status button on the control panel.

If your job is held in the list it requires additional resources or a user log in or passcode to print. To identify the resources required, select the job and select Resources Required. Once the resources are available the job will print. If a user log in or passcode is required, log in to the machine or select Release and enter the secure passcode.

 

Printing Options

 

Paper/Output

Use the Paper/Output tab to select the basic printing requirements for your job. Identify the type of job being submitted, the paper, sides printed, finishing and quality requirements.

Note: Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.

 

 

Job Type


Use this option to select the type of job being submitted to the printer.


Normal Print - prints the job immediately without requiring a user log in or passcode.


Secure Print - is used for confidential or sensitive jobs. The job is held at the device until the authenticates by logging on or a passcode is entered to release the job for printing. When you select this job type, the Secure Print screen is displayed for you to enter a unique passcode. When the job arrives at the printer it is held in the Secure Print Jobs, Held Jobs or Unidentified Held Jobs list until you release the job using the same passcode entered when the job was submitted.

Note: If multiple secure jobs are held in the list that require the same secure code, the code will only need to be entered once to allow any or all of the jobs to be released for printing.

 

Sample Set prints one copy of the job as a sample and holds the remaining copies in the job list at the printer.

Once you have checked the sample set you can release the remaining sets for printing, or delete the job if no longer required.

 

Delay Print use this option to enter a specific time to print the job. This is useful for large jobs or if you want all your jobs to print at the same time. When you select this job type, the Delay Print screen is displayed. Enter the time required and submit the job. The job remains in the job list until the specified time for printing.


Saved Job - stores the job on the printer's hard drive so that it can then be printed on demand when required or printed from Internet Services. The job is assigned a name and Save only or Save and Print can be selected. The Folder for storing the job is also specified. This determines whether the job is available to other users or in a private folder.

If the job requires a passcode, select Secure Saved Job and enter the passcode required. This passcode is required to print the job.

Note: To save jobs on the printer, Job Storage must be enabled in the Installable Options screen.


Fax - use this option to send the current job as a Fax from PC job. The job is sent from the PC to the printer over the network, then faxed over a telephone line to the specified fax destination. When you select  his job type, the Fax screen is displayed so you can specify the fax recipients and specify other fax settings. For more information, refer to Fax from PC on page 109 of Fax.

Note: To fax your job, the fax option must be installed on your printer and fax must be enabled in the Installable Options screen.

 

Paper


This option displays information about the paper to use for the print job, such as size and type. To change the paper to use for printing, select the Paper drop-down menu. The options are:


Other Size - select this option to display the Paper Size screen. Select the paper size and scaling amount required.


Other Color - use this option to select a paper color for the print job. Select a color from the drop-down menu. Use Automatically Select to enable the printer to select a paper color.


Other Type - use this option to select a type of paper or media to use for the print job. Use Automatically Select to enable the printer to select a type.


• Select by Tray use this option to select a specific tray for printing the job. The printer only uses the paper in the selected tray, even when more than one tray contains the same paper size and type. Use  Automatically Select to enable the printer to select a tray loaded with the size and type of paper selected for the job.

 

Advanced Paper Selection


Select this option to display the Advanced Paper Selection screen. If there is a bi-directional connection to the printer, the media loaded in each of the trays is shown.


Select the paper tray, size, color and type to use for printing.


If Pre-Cut Tab is selected as the paper type, the image will be shifted 13mm (0.5”) to the right automatically. Ensure the correct tab sequence and number of tabs are loaded for the job.

 

Transparency Separators

Select this option to display the Transparency Separators screen. If this option is selected, a blank or printed sheet is placed after each transparency. The paper type for your job must be set to Transparency using the Other Type menu option.

• Select Blank Separators or Printed Separators using the Separator Options drop-down menu.

• Select the Separator Color.

 

2-Sided Printing

You can have your job automatically printed on both sides of a sheet of paper.

1-Sided Print prints on one side of the paper or transparency. Use this option when printing on transparencies, envelopes, or labels.

2-Sided Print prints on both sides of a sheet of paper. The images are printed so the job can be bound on the long edge of the sheet.

2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper. The images are printed so the job can be bound on the short edge of the sheet.

 

Finishing

Use to select the finishing options for the print job, such as stapling or hole punching. To change the finishing options, select the button to the right of the summary to display the finishing selection dropdown menu.

 

Stapling

• Select the number or location of staples required to staple each set.

• Select No Staples to switch off stapling.

 

Hole Punching

• Select Hole Punch to punch the paper.

• Select No Hole Punching to switch off hole punching.

 

Folding

Bi Fold folds the output in the middle, creating two sides.

C Tri Fold folds the output to create three sides, with the outer flap folded over the inner flap.

Z Tri Fold folds the output to create three sides in a Z effect.

Select No Folding to switch off folding.

 

Booklet Creation


Select this menu item to display the Booklet Creation screen to select booklet layout and booklet finishing options.


Booklet Finishing

• Select Booklet Fold to fold the booklet

• Select   Booklet Fold and Staple to staple the booklet in the center and then fold.


Booklet Layout

• Using the option, the document pages are rearranged into the correct sequence to create the booklet.

• Use Print Page Borders to place a border around the images or text on each page.


Booklet Paper Size

• Use Automatically Select to enable the printer to select the paper size for the job.

• To select a paper size for the job, deselect the checkbox and use the drop-down menu.


Booklet Margins

• Booklet Margins control whether the Booklet Layout feature fits the virtual pages into the printable area of the sheet, or into the full physical size of the sheet.

Standard ensures the entire image fits on two pages per sheet, even if the original document has little or no white space around the edges.

None assumes the original document has enough white space around all the borders to fit two pages per sheet, for example if printing two 8.5x11” images on 11x17” paper (or two A4 images on A3 paper).


Gutter

• Use this option to shift the images to create a center margin for the booklet.

• This option provides space for the booklet center fold.

• Specify the horizontal distance (in points) between the page images. (A point is 1/72” or .35 mm.)


Creep

• This option gradually shifts the images throughout the document, providing less shift in the center of the booklet and more shift to the outer pages of the booklet. This is useful for booklets with more than 10 pages.

• Setting the Creep compensates for the thickness of the folded paper, which otherwise might cause the page images to shift slightly outward when folded.

• Specify how much the page images are shifted outward (in 10ths of a point).

 

Special Pages

The Special Pages tab enables you to add, modify, or delete cover pages, inserts, or exception pages.

The table provides a summary of the special pages for your print job. Up to 250 inserts and exception pages can be included in the table. You can change the width of the columns in the table.

To edit, delete or move an entry in the table use the following buttons:

Edit  you can select single or multiple entries and use this button to change the properties for the selected entries.

Delete is used to delete an individual entry or a selection of entries.

Delete All is used to delete all the entries in the table.

Undo is used to undo the last actions if you make an error.

Up and Down are used to move the entries up or down in the table.

Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.

 

Add Covers

Use this option to add blank or printed covers to your printed document.

1. To add a cover select the Add Covers button above the table.

2. Select the Cover Options required:

Front Only provides a front cover.

Back Only provides a back cover.

Front and Back: Same provides a front and back cover with the same settings, on the same media.

Front and Back: Different provides a front and back cover with individual programing requirements and on different media if required.

3. Select the Paper Settings for the selected cover options.

4. Select the printing options:

Blank or Preprinted inserts a blank or pre-printed sheet and does not print an image.

Printed uses the first page of the document to print the front cover (if selected), and the last page to print the back cover (if selected).

5. Select OK to save your selections and exit.

The cover details display in the table.

 

Add Inserts

Use this option to add blank or pre-printed inserts to your printed document. To program the inserts, you enter the page number of the page before the insert. If an insert is required as your first page, Before Page 1 can be specified. It is recommended that you work through your document and identify the page numbers where inserts are required prior to programing.

To add an insert select the Add Inserts button above the table.

1. Using the Inserts Options drop-down menu, select whether the insert is to be placed Before Page 1 or select After Page(s) to place inserts after the specified page numbers.

Note: To add an insert to the front of your document, use the Before Page 1 option.

2. Select the number of insert sheets required.

3. Specify the page number before each insert. If multiple inserts are required it is recommended you enter all the page numbers, separated by a comma or enter a page range separated by a dash.

4. Select the Paper requirements for the inserts and select OK.

If using tab media for your insert, ensure the correct tab sequence and number of tabs are loaded for the job.

5. If any inserts have individual programing, such as a different paper color or a different number of inserts, select the entry required and use the Edit button to change the programing.

 

Add Exceptions

Use this option to specify the characteristics of any pages in the print job that differ from the settings
used for the majority of the job. For example, your print job may contain 30 pages that print on
standard-sized paper and two pages that print on a different size of paper. Use this option to indicate
these two exception pages and select the alternate paper size to use.

To add Exceptions select the Add Exceptions button above the table.

1. Enter the page number the exception programing applies to. If multiple exceptions are required it is recommended you enter all the page numbers, separated by a comma or enter a page range separated by a dash.

If individual programing is required for some of the exceptions, the entry can be edited from the table.

2. Select the Paper requirements for the exceptions and select OK.

If Pre-Cut Tab is selected as the paper type, the image will be shifted 13mm (0.5”) to the right automatically. Ensure the correct tab sequence and number of tabs are loaded for the job.

If Use Job Setting is displayed, the same paper as the main job is used.

3. Select the 2-Sided Printing requirements for the exceptions:

Use Job Setting uses the same programing applied to the main job.

1-Sided Print prints the exception pages on one side only.

2-Sided Print prints the exception pages on both sides of the sheet of paper with the images printed so the job can be bound along the long edge of the sheet.

2-Sided Print, Flip on Short Edge prints the exception pages on both sides of the sheet of paper with the images printed so the job can be bound along the short edge of the sheet.

Job Settings displays the paper requirements specified for the main job.

4. Select OK to save your selections and exit.

All the exceptions programed display in the table.

5. If any exceptions pages require individual programing, such as a different paper color or a different number of inserts, select the entry and use the Edit button to change the programing.

 

Image Options


The Image Options tab enables you to adjust the lightness or darkness of the image.

Move the slider to the left to darken the image or to the right to lighten the image. A graphical representation of the adjustment is shown.

 

Layout/Watermark

 

The Layout/Watermark tab contains settings for selecting page layout, booklet layout and watermark options.

Some features are only supported by specific printer configurations, operating systems, or driver types. You may see more features or options listed than your specific device supports.

 

Page Layout

 

Pages Per Sheet (N-Up)

Select this option to print 1, 2, 4, 6, 9, or 16 pages on each side of a sheet of paper. Selecting multiple pages per sheet saves paper and is useful when you want to review the layout of the document.

 

Booklet Layout

Automatically prints 2 pages on each side of each sheet of paper.

The print driver changes the order of the pages so that they can be folded and stapled to create a booklet.

To program additional booklet settings, select the Booklet Options button.

Booklet Fold folds the booklet.

Booklet Fold and Staple staples the booklet in the center and then folds.

Booklet Paper Size use Automatically Select to enable the printer to select the paper size for the job. To select a paper size for the job, deselect the checkbox and use the drop-down menu.

Booklet Margins control whether the Booklet Layout feature fits the virtual pages into the printable area of the sheet, or into the full physical size of the sheet. Standard ensures the entire image fits on two pages per sheet, even if the original document has little or no white space around the edges. None assumes the original document has enough white space around all the borders to fit two pages per sheet, for example if printing two 8.5x11” images on 11x17” paper (or two A4 images on A3 paper).

Gutter use this option to shift the images to create a center margin for the booklet. This option provides space for the booklet center fold. Specify the horizontal distance (in points) between the page images. (A point is 1/72” or .35 mm.)

Creep this option gradually shifts the images throughout the document, providing less shift in the center of the booklet and more shift to the outer pages of the booklet. This is useful for booklets with more than 10 pages. Specify how much the page images are shifted outward (in 10ths of a point).

 

Page Layout Options

If the orientation is not already set in your application, select the orientation from the first drop-down
menu.

Portrait prints the text and images across the shortest dimension of the paper.

Landscape prints the text and images across the longest dimension of the paper.

Rotated Landscape places the landscape text and image upside down (rotates the text and image 180 degrees).

Select the sides printed option required from the second drop-down menu.

1-Sided Print prints on one side of the paper or transparency. Use this option when printing on transparencies, envelopes, or labels.

2-Sided Print prints on both sides of a sheet of paper with the images printed so the job can be bound on the long edge of the sheet.

2-Sided Print, Flip on Short Edge prints on both sides of a sheet of paper with the images printed so the job can be bound on the short edge of the sheet.

Note: You can also select these options on the Paper/Output tab for 2-Sided Printing.

If you select multiple pages per sheet for Pages Per Sheet or Booklet Layout select one of the following options from the third drop-down menu.

No Page Borders does not print a border around each page.

Draw Page Borders prints a border around each page.

 

Watermark

A watermark is a picture or text (independent of that provided by the application) that is printed on every page or the first page of the job.

The watermark options are provided in the drop-down menu. There are pre-set watermarks listed available, Draft, Confidential and Copy.

Once a watermark is selected, use the Options menu to select whether to print the watermark in the background, in the foreground, or blend with the job. Also select whether to print the watermark on all pages or on the first page only.

Additional watermarks can be created using the New option. The Watermark Editor screen is displayed with options for creating a new watermark.

Name is used to enter a name for the watermark. The name appears in the watermark selection menu under the Layout/Watermark tab. When creating a new watermark, type a name that is no more than 255 characters.

• The Options pull down menu allows you to choose the type of watermark to create. Select one of the following options:

Text uses the characters that you type in the Text field. This is displayed in the document as the watermark.

Time Stamp uses a time stamp as the watermark. Select whether to include the weekday, date, time, and/or time zone in the Time Stamp Format drop-down list.

Picture uses a picture as the watermark. The picture can be in Bitmap, GIF or JPG format. Specify the file name in the File Name field or select the Choose File button to browse to the picture that you want to use.

Font if you selected Text or Time Stamp, select this option to access the Font screen to change the font family, style, and size to use for the text.

Angle if you selected Text or Time Stamp, either specify an angle or move the slider to select the angle of the text on the page. The default angle is 45 degrees.

Scale if you selected Picture, either specify the percentage or move the slider to select the percentage to scale the picture.

Density either specify a density for the watermark or move the slider to select the density. The default density is 25 percent.

• Use Position (from center) to select the number of inches or millimeters to shift the watermark from the center of the page or select the Center option to center the watermark.

Preview Options selects the paper size and orientation to use for the preview image of the watermark.

Use the Edit option to change an existing watermark. To delete the selected watermark, select Delete from the drop-down menu.

 

Advanced


The Advanced tab enables you to select advanced printing options that should rarely be changed.