Business Services Staff Duties
Please refer to the following list to determine the most appropriate staff member to assist with your task. When in doubt, please contact Lois Mulbrook who can refer you to the appropriate person.
All information requiring our attention may be dropped off at the cashier's desk on the first floor of Old Sem.
Staff
- Lois Mulbrook: Controller
- Mike Kragenbrink: Assistant Controller
- Shannon Amundson: Student Accounts Manager
- Becky Whitman: General Accounting Assistant
- Kay Schirm: Accounts Payable Coordinator
- Lisa Evans: Payroll Specialist
Vouchers
- Becky processes, Mike and Lois backup
- If under $50 they can then be cashed at the front desk after processing.
Travel Expense Reports/Advances
- Becky processes, Mike and Lois backup
- For advances, follow the same deadlines as other accounts payable. Advances must be turned in 30 days after the travel with receipts.
Invoices
- Kay processes, Becky backup
- Invoices are due Tuesday at noon and Friday at noon
- Checks are available Tuesday after 3 p.m. for Friday cut off and Thursday after 3 p.m. for Tuesday cutoff.
General Entries – Switching Things Between
- Becky processes, Mike and Lois back up the entry, Kay backup for processing
Questions Regarding Endowment
- Mike and Lois
Questions Regarding Restricted Funds
- Mike and Lois
Online Budget Information
- Mike and Lois
Payroll
- Lisa processes timecards, leave, and earning statements
- Any changes to benefits goes though HR
Student Account Information
- Shannon, Becky, Kay, and Lois backup
Student Activities Checkbook
- Kay, Lisa backup
Deposits
- Kay – student deposits, Shannon – all other deposits. Lois and Lisa backup for both.
- Deposits can be left at the front desk on 1st Floor Old Sem or just routed to Business Services in the mail
Budget Questions
- Lois and Mike
Insurance/Risk Management
- Lois
W-9s
- Becky, Kay, and Lois
General Account Information
- Lois and Mike
Survey Information
- Lois and Mike