MEMORANDUM


TO: All Full-Time Faculty and Lecturers, Lab Instructors and other Academic
Instructional Staff who are appointed at or above the half-time level on a
continuing basis

FROM: R. Joseph Dieker, Vice President for Academic Affairs and Dean of the College

DATE: February 1, 2017

SUBJECT: Mellon Funding for Faculty Development in the Digital Liberal Arts:
I. Faculty travel related to the digital liberal arts
II. On-campus workshops in the digital liberal arts

Through the generosity of the Andrew W. Mellon Foundation, we are pleased to announce the availability of funds to support faculty development opportunities in the digital liberal arts. Available funds will support travel and registration expenses to workshops, short courses and additional opportunities in which faculty members develop skills in the digital liberal arts that may be integrated into their courses, student-faculty collaborative research projects or interdisciplinary collaborations with faculty colleagues. Additional funding is available to provide stipends for faculty to attend project-specific collaborative workshops on campus during the summer.

I. Awards for faculty travel related to the digital liberal arts

Travel awards may range from $100 to a maximum of $2,500 and are available to support travel between April 1, 2017, and June 30, 2018. Funds are limited and awards depend on the amount currently available and the number and quality of proposals submitted. Funds will be available once the award letter is received. If additional funds are available, a second call for proposals for the spring semester of the 2017-18 academic year will be issued next fall.

General Guidelines:

1) Mellon Funding will support faculty travel and registration related to participation in digital arts-related development opportunities, and travel for special projects and initiatives, if approved by the Dean of the College.

2) Awards are based on a proposal submitted by the faculty member and considered by the Faculty Development Advisory Committee; the Dean of the College will receive recommendations for awarding Mellon funding from the Faculty Development Advisory Committee

3) Travel funds may be obtained by requesting a travel loan in advance or by submitting receipts for reimbursement. In either case, the “Travel Loan and Expense Reporting Form” must be completed and submitted with the itemized documentation to the Office of Academic Affairs for review and approval, within 30 days of incurring the expenses. In regard to the use of these funds, please refer to the Business Expense Reimbursement Policy on the Business Services webpage.

4) The total amount awarded for meals will be capped at $230 (with no single day’s food reimbursement to exceed $46). Applicants may request additional daily amounts for those cities with higher rates as established by the IRS. However, the maximum amount requested cannot exceed $230 (the equivalent of five days).

5) Awarded funds must be used for the purposes described in the proposal. If a faculty member wishes to use the funds in any other way, he or she must consult with the Dean in advance to seek approval.

6) Funds awarded during the 2017-18 academic year should be expended in full by June 30, 2018. Grantees must submit a pertinent activity report summarizing achievements and expenditures to the Office of Academic Affairs within 30 days of incurring final expenses. The grantee cannot be considered for additional faculty development funding if the report is not filed.

Application Procedure:

1) Proposals of 1 – 2 pages should include:

a. A description of the proposed travel.

b. A statement explaining how this activity contributes to the faculty member’s professional development in the digital liberal arts.

c. A description of the way in which the skills acquired will be applied to the faculty member’s teaching or teaching and research collaborations.
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d. An itemized budget, with justification of each item.

e. Other information you consider appropriate.

2) Submit the proposal to Jessica Dopler, Office of Academic Affairs by March 3, 2017. Acknowledgement of receipt of the proposal will be sent. Retain a copy for your file. Awards will be announced by the end of March 2017.

II. On-campus workshops in the digital liberal arts

Summer stipends of $200/day for up to three days are available for faculty members intending to collaborate with their colleagues and the Academic Technologist on workshops or projects related to the digital liberal arts. Individual faculty members may also convene a workshop in order to share projects they have developed through their participation in off-campus courses in the digital liberal arts. Funding is available to support travel expenses (including meals and lodging) and an honorarium to bring experts to campus to lead either type of workshop. Workshops should be designed and proposed in consultation with the Academic Technologist.

General Guidelines:

1) Awarded funds must be used for the purposes described in the proposal. If a faculty member wishes to use the funds in any other way, the Dean must be consulted in advance to seek approval of the change.

2) Grantees may apply for continuation of projects currently underway.

3) Grantees must submit a pertinent activity report summarizing achievements and expenditures to the Office of Academic Affairs within 30 days following the final workshop. The grantee cannot be considered for additional faculty development funding if this report is not filed.

3) Funding for awarded grants becomes available May 15, 2017. Funds should be expended in full by August 15, 2017.

Application Procedure:

The Faculty Development Advisory Committee will evaluate all proposals and make recommendations to the Dean of the College.

1) Digital Liberal Arts workshop proposals should contain the following sections in this order:
a) Name of principal applicants; current date; short title of the proposal.
b) An introduction, including a statement concerning the purpose of the project.
c) An explanation of the process and timeline to be followed, and an explanation of the ways in which the outcomes of the workshop will be integrated in teaching and research collaborations in the digital liberal arts.
d) An itemized budget with justification of each item.
e) Approximate dates for planning meetings.
f) Other information which you consider appropriate.

2) Submit the proposal to Jessica Dopler, Office of Academic Affairs by March 3, 2017, for workshops to take place in the summer of 2016. Be sure to receive confirmation that your proposal was received. Awards will be announced by the end of March 2017.